Have More Effective Meetings

The central organizing tool of a ProLifeAmbassadorsPro-Life Future chapter is the regular group meetings. Group meetings serve two purposes: to get members involved and to educate members. And they should be fun. Give people a reason to want to come to your group meetings.

1. Schedule regular monthly meetings. Talk with the other leaders of your group to determine the best day, time, and location (like a restaurant or local library) for regular, monthly meetings. Be consistent throughout the year and always hold your meetings at the same time and place. After setting the day, time, and location, announce it to all your members through your email list and Facebook group. Mention the regular meetings when you recruit new members for your chapter and have the meeting details on your recruitment flyers. Call and email the day before to remind people.

2. Write up an agenda for the meeting. Most meetings will start out with about 10-15 minutes of social time for people to meet and build relationships. Then, have a speaker, either a local pro-life leader from the community, or someone from the group who is educated on a particular topic. The goal of the speaker should be to either educate the chapter members on an important issue, train members, or inspire members to be more active. Finish up with any business and announcements about upcoming events and opportunities. Be sure to invite members to share their ideas and have open discussions about what the chapter will do.

3. Discuss plans for upcoming events. If you already have an event in the works, get updates from everyone on their progress for the work they are doing for it. Make sure to involve the new people right away. Ask them to help and give them specific jobs. For example, if you have a few people in charge of publicizing an upcoming event and they are planning to flier the campus for two days in the upcoming week, ask the new members to help with that. If there is not yet an event or activity in the works, discuss a few different ideas and choose one. Assign everyone an active role in making the event happen. Set a tentative date and then break up the work for the event to get started on it right away.

4. Follow-up and prepare for the next meeting. The secretary should email out the notes from the meeting, including a list of what each person is responsible for. Call the new members during the week to tell them more about the group and get to know them better. Ask for their ideas and input.

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